Subject line options
Planned upgrades at [Property Address], [Suburb] – notice
[Suburb]: Scheduled works at your home – quick update
[Property Address] – upcoming improvements & access details
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Email body
Hi [Tenant First Name(s)],
A quick heads-up that we’ve scheduled improvements at [Property Address] to enhance comfort and presentation: [Upgrade type(s)]. We’ll keep disruption low and leave the home tidy.
Schedule snapshot
• When: [Scheduled date(s) & time window] ([Daily work hours])
• Areas: [Areas affected]
• Contractor: [Contractor/company], on-site contact [Name, Mobile]
Access & what we need from you
• Access: [Access required] – [Access method]
• Please: [Tenant preparation]
• Temporary impacts: [Temporary impacts]
• Strata/body corporate: [Strata/body corporate notes]
We’ve arranged [Make-good/clean-up]. Safety measures will be in place: [Safety notes]. If the timing is difficult, we can consider [Alternative dates]—just let us know by [reply deadline/day].
Attached is the [Entry notice reference] and the work schedule for your records. This notice meets the minimum [Minimum notice provided (days)]-day requirement. If you have any questions or special considerations (e.g., pets, medical needs, work-from-home), please reply so we can help.
Kind regards,
[Property manager signature block]
Compliance: [Compliance footer (jurisdiction)]
P.S. Please [Follow-up/next step] by [date/time], or call [On-site contact/PM number] if easier.