Coordinate Suppliers Without Creating More Work for the Vendor.
Preparing a property for sale can involve several suppliers. If the process is not coordinated properly, delays can build quickly.
Preparing a property for sale can involve several suppliers.
These may include:
Photographers
Stylists
Cleaners
Gardeners
Handymen
Painters
Signboard installers
Floorplan providers
Videographers
Furniture hire companies
If the process is not coordinated properly, delays can build quickly.
Give the vendor one clear plan.
The vendor should know:
What work is being done
Who is doing it
What it will cost
When it will happen
What needs to be completed before photography
Who is responsible for each step
A simple schedule can prevent confusion.
Work backwards from the launch date.
Start with the proposed launch date.
Then work backwards.
Timing | Example task |
|---|---|
7 to 10 days before launch | Repairs, gardening, painting |
5 to 7 days before launch | Cleaning and styling |
3 to 5 days before launch | Photography, video and floorplan |
1 to 2 days before launch | Signboard, copy and final approvals |
Launch day | Property goes live |
The timing will vary by property.
Use reliable suppliers.
Price matters, but reliability matters too.
Look for suppliers who:
Turn up when agreed
Provide clear quotes
Communicate well
Understand real estate deadlines
Deliver work on time
Handle changes quickly
A cheap supplier who delays the campaign can cost more in the end.
Confirm costs before work begins.
Avoid vague pricing.
Get clear quotes for:
Labour
Materials
Hire periods
Delivery
Installation
Removal
Extra charges
Extension fees
Make sure the vendor knows what they are approving.
Avoid too many separate conversations.
Where possible, the agent or agency should help coordinate the process.
The vendor should not need to chase five different suppliers for updates.
Keep communication simple and centralised.
Watch the order of work.
Some jobs need to happen before others.
For example:
Repairs before cleaning
Painting before styling
Styling before photography
Photography before brochures
Final property details before advertising goes live
Poor sequencing can create extra cost and delays.
Keep the vendor updated.
A short update is usually enough.
For example:
“The gardener is booked for Tuesday, cleaning is Wednesday, styling is Thursday and photography is Friday.”
The vendor should know what is happening without needing to manage it themselves.
If upfront supplier costs are a concern.
Some vendors may want to complete pre-sale work but prefer not to use available cash before settlement.
Where suitable, Property.Credit may provide approved funding options for eligible pre-sale expenses.
Fees, approval and conditions apply.
Agent Action Plan.
1. Build the supplier list
Identify every service needed before launch.
2. Set the order
Work backwards from the photography and launch dates.
3. Confirm quotes
Get costs approved before work starts.
4. Assign responsibility
Make it clear who is booking and managing each supplier.
5. Keep the vendor updated
Send one simple schedule.
6. Check everything before photography
Make sure the property is ready before the photographer arrives.
Good supplier coordination makes the preparation process easier for the vendor and helps keep the campaign on schedule.