Subject line options
Offer received for [Property Address] – summary and next steps
[Suburb]: Qualified offer details for your review
[Property Address]: Offer terms, timing, and recommendation
Email body
Hi [Vendor First Name],
Good news — we’ve received a qualified offer on [Property Address]. Here’s a clear snapshot of the terms:
• Price: [Offer price]
• Deposit: [Deposit]
• Conditions: [Conditions]
• Settlement: [Proposed settlement]
• Buyer: [Buyer profile] | Finance: [Buyer finance position]
This offer [aligns with / is below / is above] the guidance we discussed ([Comparable guidance you provided]). Based on current interest — [Competing interest] — my recommendation is to [Your recommendation]. This balances price, risk, and timing while protecting your position.
If you’d like to proceed, the acceptance/counter can be executed today via e-sign. I’ll prepare the paperwork and coordinate with the buyer’s representative. If we set a response time of [e.g., 12–24 hours], we maintain momentum and encourage best terms.
For context, we’ve had [X inspections/enquiries] this week, and I expect [any second offers expected], so we can run a fair, time-boxed process if you prefer.
I’ve attached [Attachments/links] to support your decision. Please reply with [Next step you want from vendor], or if easier, I’m available to talk through options today.
Warm regards,
[Agent Name]
[Role] | [Agency]
M: [Mobile] | E: [Email]
Licence: [Licence #] | [Website]
P.S. Quickest path: [Reiterate next step] and I’ll action everything immediately.