Create an Exchange of Contracts Notice Email to Vendor
This special "AI Agent" below will create an authoritative, strategic, & high-value email content for you to copy, paste, edit & use.
- Continue to chat & ask more after you see your draft below. Same as you would chat with ChatGPT.
Below is a sample of the email – Note this is with fictitious sample inputs:
SAMPLE OUTPUT (with placeholders)
Subject line options
Contracts Exchanged — [Property Address], [Suburb]
Great news: Exchange confirmed for [Property Address]
[Suburb] sale update: Exchange completed today
Email body
Hi [Client First Name],
Congratulations — contracts for [Property Address, Suburb] were exchanged on [Day, Date, Time] via [Auction/Private treaty/EOI]. The buyers, [Buyer Full Name(s)], have now formally committed at [Sale Price | “the price we agreed”].
Key details
Deposit: [Amount/%] — [received/ due [Date]] into trust.
Cooling-off: [Not applicable | Waived (e.g., Sec 66W) | Applies; expires [Day, Date, Time]].
Conditions (if any): [Finance due [Date]; B&P due [Date]; Other].
Settlement: [Settlement period/days OR Settlement date].
What happens next
I’ll coordinate all milestones with [Vendor Solicitor/Conveyancer] and the buyer’s representatives, monitor conditions, and update you [Reporting cadence]. Your simple next step: [e.g., review attached timeline; confirm any outstanding items such as compliance certificates/keys/warranties].
For confidence, our team’s recent local results and process discipline mean your transaction is tightly managed from exchange through settlement. You’ll hear from me before each key date.
Dates at a glance
Cooling-off ends: [Day, Date, Time] [or “Not applicable/waived”]
Finance due: [Date] | B&P due: [Date]
Settlement: [Date or period]
Attachments: [Executed contract], [Trust receipt], [Timeline snapshot], [Next steps checklist] — handy to share with family or your solicitor.
Please reach out with any questions at any time.
Warm regards,
[Agent Name]
[Role], [Agency] | Lic. [Licence #]
M: [Mobile] | E: [Email] | [Website]
P.S. The immediate next step is [clear action, e.g., “Confirm any outstanding compliance items today so we’re settlement-ready.”]
.