Create a Deposit and Contract Instruction Email to Buyer
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Below is a sample of the email – Note this is with fictitious sample inputs:
Subject line options
Deposit instructions for [Property Address], due [Date]
Next steps to complete your purchase at [Property Address]
[Suburb] purchase—deposit & contract steps inside
Email body
Hi [Buyer First Name],
Congratulations again on securing [Property Address]. To make this simple, here are the steps to finalise deposit and contract.
Deposit (due [Date/Time])
Amount: [Deposit amount and timing]
Pay to: [Agency Trust Account Name]
EFT: BSB [BSB] | Acc [Account Number] | Bank [Bank]
Reference: [Reference to use] (so we can match your payment)
Send remittance to [accounts@agency.com.au] for a receipt.
Contract & key dates
Method: [DocuSign/PEXA/in-office signing]; your conveyancer: [Name/Firm] will be cc’d.
Status: [Private treaty | Auction | EOI]; Cooling-off: [State-specific details or N/A].
Finance/B&P (if applicable): [Finance due: DD Mon]; [B&P due: DD Mon].
Settlement: [DD Mon]; we’ll coordinate access and final inspection.
Attached/linked: [Contract pack link/attachments]—please review and forward to your conveyancer. Funds will be held in our audited trust account in line with legislative requirements.
If you prefer BPAY/cheque/deposit bond: [Alternative payment options/issuer requirements]. For overseas transfers: [SWIFT details placeholder].
We’re here to help—reply with any questions and we’ll respond promptly.
Warm regards,
[Agent Name]
[Role], [Agency] | Licence: [#]
M: [Mobile] | E: [Email] | [Website]
General information only. Please seek independent legal/financial advice. State-based provisions may apply.
P.S. Please make the deposit by [Date/Time] and email the remittance to [accounts@agency.com.au] so we can issue your receipt immediately.
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